There’s a fine line between a meeting being productive or a waste of your time. It’s very important to have weekly meetings with your team, but recognizing common issues and how to solve them will result in a better use of everyone’s time.
Some common issues will arise when holding meetings, but luckily more of them have pretty simple solutions.
Problem: Attendees are Often Late
Unpunctual employees severely affect the productivity of the company – before, during, and after the meeting. It’s not uncommon for people to show up between 5-15 minutes late, which translates into decreased productivity for those who showed up on time.
Solve: Require everyone to be there a minimum of 5 minutes before the start of the meeting. This will allow you to get small talk out of the way and give everyone a few minutes to settle in so you can start on time.
Problem: Too Many Cooks in the Kitchen
The most common issue with work meetings is extending too many invitations, resulting in some staff members listening to information that’s not pertinent to them. This results in a less productive meeting and lost time for a handful of your staff members.
Solve: Set a clear agenda before the meeting so you can determine who needs to be there and who doesn’t. If important information does come up, put one person in charge of getting that info to the rest of the team.
Problem: Daily Plans get Derailed
Spending an hour in a really productive meeting is a great use of your time. Unfortunately, many employees have a hard time getting their head back in the game afterwards and there is a lag time before they start working again.
Solve: Keep most meetings short and concise by creating a plan. The majority of people are able to focus for an hour to an hour and a half, and if they leave the meeting mentally exhausted they’ll have a difficult time get their attention back to their wok.
Overall, meetings are a necessary and often, very helpful part of a successful business. The key to success is planning, having the right players in the room, and tackling the most important issues.